This is the official design made by Frank Johnson of Edmonton. The base is of Canadian Maple; the metal pieces are of Canadian Aluminum; the design is evocative of the Aurora Borealis ("the Northern Lights"); the Canadian Maple Leaf can be seen through the intersection of the three metal pieces and when looked down on from the top the design of the three pieces make the letters S and F.

The banner art in the masthead is by Brian Hubenig of Gibsons, BC

2007 Minutes

2007 Minutes2007 CSFFA BUSINESS MEETING MINUTES

for Canvention 27 held in conjunction with VCON 32 at the Radisson President Hotel, 8181 Cambie Road, Richmond, BC. October 21, 2007.

IN ATTENDANCE:

Clint  Budd, R. Graeme  Cameron, Peter  Jarvis, Fiona Kelleghan (Recording Secretary), Randy McCharles, Murray Moore, Christian  Sauvé, Robert J.  Sawyer, Fran  Skene, Dave  Strang,  Hayden  Trenholm, Jean-Louis   Trudel, Michael  Walsh  Michael  Walsh (Chair).

CALL TO ORDER: 10:10 A.M.

MINUTES OF THE PREVIOUS MEETING:  were read and considered. Acceptance of the minutes were moved by Murray Moore and seconded Peter Jarvis (who were present at the 2006 meeting). Carried unanimously.

OLD BUSINESS: (arising from the Minutes). None.

NEW BUSINESS:

(Steps toward improving the Aurora procedures (procedural, rather than   Constitutional motions – do not require two years to take effect)):

1. Motion to adopt the domain name for the website: <www.prixaurorawards.ca>: Moved by Rob Sawyer, seconded by Clint Budd. Discussion followed. Clint outlined the setting-up of the website, mentioning that he was covering the cost himself, had registered the domain name in the name of the Canadian Science Fiction and Fantasy Association and that he was listed as the administrator and the webmaster. A discussion of the URL prixaurorawards.ca followed. It was suggested that prix-aurora-awards.ca and/or prixauroraawards.ca should also be reserved and pointed towards the same website. Fran Skene suggested that the motion be changed to include both names; Murray Moore and Robert Sawyer recommended that it be left up to the Aurora Committee.

Amendment – Moved that the motion be amended to include the name prix-aurora-awards.ca. Murray Moore moved and Robert Sawyer seconded the motion.

The amendment was carried unanimously and the main motion was carried unanimously.

2. Motion to enlarge the permanent standing committee to include members from coast to coast and to appoint the webmaster of the prixaurorawards.ca site as chair. Moved by Jean-Louis Trudel, seconded by Clint  Budd. Jean-Louis Trudel asked about the number of members of the standing committee. (the current committee consists of Dennis Mullin and Ruth Stewart and Dennis Valdron of Ontario) Clint  Budd rose to suggest that it be expanded to include himself, and Michael  Walsh  of Vancouver and others from various regions of Canada. Randy McCharles asked whether we should have a cap on the number; Graeme Cameron suggested one from each province; Robert Sawyer suggested that it be left up to the committee;

Amendment Jean-Louis Trudel moved that the phrase “five more members including the Chair – for a maximum of 8” be added to the motion. Seconded by Randy McCharles.

The amendment was carried unanimously and the main motion was carried unanimously.

3. Motion to include on-line nominations and voting and on-site voting in addition to the mail-in ballot (on a trial basis).

Moved by Clint  Budd and seconded by Peter Jarvis.

The motion was carried with a majority of twelve in favour to one opposed.

5. Motion to define the duties of the standing committee as follows - the duties of the standing committee shall include:

a) managing the CSFFA website; keeping notices up-to-date; setting the dates for the beginning and end of nominations and of the voting period and posting reports in a          timely manner; coordinating the creation of an eligibility list for the awards.

b) Widely publicizing the available mean of nominating and voting so as to reach the widest potential membership possible

c) Keeping all documents and items of information relevant to the new Canvention Coordinator available on the web site and being readily available for advice.

d) In the event that a bid is not available for that year's business meeting the CSFFA standing committee shall poll interested members to choose a bid.

Moved by Clint  Budd and seconded by Robert Sawyer. The motion was carried unanimously.

5. Choosing the 2008 host.

DS, representative of Keycon, to be held May 16-19 put forward Keycon’s bid. Michael  Walsh  asked for opposing bids; there being none FS asked some questions regarding the ceremony line-up. Fran Skene

Motion to accept Keycon as the 2008 Canvention. Moved by Fran Skene. Clint Budd seconded. The motion was carried unanimously.

6. Motion that a Lifetime Achievement Award be presented to Dennis Mullin at the 2008 Canvention/Aurora Awards Ceremony..

Robert Sawyer rose to discuss a proposed Lifetime Achievement Award for Dennis Mullin. He noted that Dennis has excelled at running the Auroras and has worked for many years to do so. Jean-Louis Trudel asked if this award was within the purview of the Business Meeting. Robert Sawyer maintained what we were within the Constitution; Clint  Budd noted that the Lifetime Achievement Award had fallen into disuse but had never been withdrawn. Robert Sawyer Moved and Clint Budd seconded.

The motion was carried unanimously

Notice of Intent. Peter Jarvis rose to present a Notice of Intent from ANTICIPATION, the 2009 Worldcon, to be held in Montreal. ANTICIPATION will be bidding for the 2009 Canvention at the Business Meeting to be held in Winnipeg May, 2008.

Adjournment 11:20 AM ...