1995 Canvention Business Meeting
Held Saturday, May 13, 1995 in Ottawa, Ontario at Canvention 15 (Can-Con'95).
Present: Joe Casey, Brian Davis, Cath Jackel, John Mansfield, Dennis Mullin (recording secretary), Robert Runté, Jean-Louis Trudel, Paul Valcour (chair).
Previous Minutes: A summary of what happened at the 1994 Canvention business meeting was presented by Dennis Mullin.
(1) A motion to replace the term "landed immigrant" with "permanent resident" in the constitution was passed forward from the 1994 business meeting. This change is to bring the constitution in line with Canadian government descriptions. The motion was granted unanimous approval.
Bids for the 1996 Canvention:
John Mansfield announced that Keycon would not be presenting a bid (there had been expectations). Cath Jackel presented a bid for Con-Version XIII. The con is to be held in Calgary July 19-21, 1996. A motion to accept this bid was passed 5-0-3.
(1) A discussion of CUFF (Canadian Unity Fan Fund) and Canvention was made. John Mansfield expressed his disappointment that all the efforts to bring a CUFF winner to Canvention 94 had failed. Cath Jackel announced that the 1996 CUFF winner would receive a free membership to Con-Version XIII. Discussion came to a close after it was pointed out that there would be a panel dealing with CUFF the following day and that CUFF and Canvention had no direct ties.
(2) The Merril Collection in Toronto is the official repository of CSFFA documentation. It was suggested that the New Brunswick library be made another official site (duplicate copies). Discussion led to the motion that: "The CSFFA enter into a dialog with the Wardchipman SF Collection concerning being an official site of documents of the CSFFA." The motion was passed with unanimous approval. Brian Davis was selected to look into the matter.
(3) A discussion of outside funding for the awards was made. SmithBooks Canada and Stardust Computer Services Inc. were both contributors in 1995. John Mansfield pointed out that SmithBooks is now part of Chapters, Inc. He also suggested that funding from sources not directly connected to field should be considered. The Royal Bank was raised as an example. Joe Casey raised the issue of what demands the sponsors place on their support. Robert Runté suggested getting a different sponsors for each year to reduce the influence of any particular sponsor. After more discussion the motion that: "All sponsorship agreements made by any Canvention to support the awards should be non exclusive." was presented. The motion was passed with unanimous approval.
(4) Paul Valcour raised the issue of creating a new award for Best Multi-media SF (splitting it out of the Other category). The issue of whether such an award should have French & English categories was raised. The need for such an award was debated. The logistics in adding another award were examined. After considerable discussion the recording secretary called for a vote on whether the topic merited further consideration. By a vote of 7-0-1 it was decided to stop discussion of this topic.
The meeting was then adjourned ...